California Consumer Privacy Act Disclosure Statement
Effective Date: December 31, 2019
We are committed to protecting your privacy when you provide data to us. This Disclosure Statement (“Disclosure Statement” or “Statement”) sets out the privacy practices for International Vitamin Corporation (“IVC,” “us” or “we”) with respect to information, including Personal Data (which means any information relating to an identified or identifiable natural person), we obtain from and about our employees.
Please read the information below to learn about the Personal Data collected about you and how it is used. If we make any changes to this Statement, we will notify you prior to the change becoming effective. The most current version of the Statement is available in your employee handbook.
- Personal Data Collected
Sources of Personal Data
Personal Data is collected directly from you when you:
- Apply for employment with IVC, including references, background checks, educational history, and job history.
- Submit employment eligibility information to IVC.
- Provide biographical information to IVC.
- Submit benefits information to IVC.
- Provide ADA eligibility and accommodation information to IVC.
- Have your photo taken for a security badge.
- Browse the Internet on IVC systems, which is monitored by IVC.
It is your responsibility to provide us with accurate data, and to provide us with updated Personal Data when it changes.
Categories of Personal Data
The Personal Data collected by IVC includes:
- Identifiers (name, alias, postal address, unique personal identifier, online identifier, IP address, email address, account name, Social Security number, driver’s license number, passport number, or other similar identifiers)
-We use this information to process payroll and communicate with employees.
- Characteristics of protected classifications (race or disability)
-We use this information to comply with federal and state laws.
- Biometric information (fingerprints)
-We use this information to identify you, process payroll, and monitor time records
- Internet or other electronic network activity information (digital footprint review and Internet monitoring)
-We use this information to ensure the security of our systems and identify any improper uses of company assets.
- Geolocation data (location data through IP addresses)
-We use this information to facilitate secure remote access and protect our network.
- Audio, electronic, visual, thermal, olfactory, or similar information (photos used for security badges)
-We use this information to ensure security in our facility.
- Professional or employment-related information (job history, reference checks, background checks)
-We use this information to facilitate hiring decisions and investigate issues that may arise during employment.
- Education information (transcripts, educational records)
-We use this information to facilitate hiring decisions and investigate issues that may arise during employment.
- Retention of Data
We will keep your Personal Data only for as long as reasonably necessary to fulfill the purposes for which Personal Data is collected as stated herein; for as long as is necessary for the performance of the contract between you and us, if any; and to comply with legal and statutory obligations, such as in tax, trade and corporate laws. When we no longer need your Personal Data for our purposes, we will destroy, delete or erase that Personal Data or convert it into an anonymous form.
- Security of Data
We will take reasonable steps to protect your Personal Data in our possession from loss, misuse, unauthorized access, disclosure, alteration, and destruction. For example, we use security measures including safeguarding and monitoring our network and controlling access to our files, equipment, and buildings.
- Contact Information
Unless otherwise stated, IVC is a data controller for Personal Data processed subject to this Statement. If you have any questions about this Statement or if you believe that your Personal Data has been processed or disclosed in violation of this Statement, please contact IVC Human Resources at 949 664 5500.